Managing a small business means struggling constantly to keep costs down. That might mean working from home, barely drawing a salary, or minimizing what office supplies you buy. For more consistent budget management, though, your business needs to find ways to cut overhead costs. But before you can make any cuts, you’ll need to identify your primary forms of overhead.
Small businesses spend the majority of their budgets on these 3 expenses. Understanding how these costs are distributed will help you make the most of your limited funds.
Employee Costs
Employees cost money – that much is obvious. But when you hire staff, even at an hourly rate, they actually cost much more than that base value. That’s because in addition to their pay, when you have employees you’re also covering vacation and sick time, hiring and turnover costs, and training and staff development.
Obviously these costs aren’t optional; people won’t come to work for your business if you don’t offer basic benefits, and hiring will always cost money. However, many businesses have found that by working largely with contractors and drafting broad job descriptions to start, they can at least minimize how many employees they need to operate.
Additionally, you might consider partnering with a reputable staffing agency to find a trained administrative virtual assistant. These professionals can be trained to handle essential tasks like scheduling, email management, and customer support well. This step can allow you to focus on core business operations while reducing the overall cost of maintaining a full-time staff.
Insurance Policies
No matter what kind of business you operate, you’re going to need insurance, but how much and what kinds depends on what you do. For example, you’ll need general liability insurance and property insurance if you operate any kind of office. More established companies may also want to invest in business interruption insurance, but that comes further down the road.
The good news is that you may be able to reduce staffing and insurance costs in one motion by contracting with other operations, as noted above. For example, if your business demands heavy physical labor like freight handling, you would ordinarily need workers’ compensation insurance. If you contract out to a freight handling company, those workers are covered by their employers’ insurance policies, rather than yours. You just pay the flat cost for services rendered.
Office Space
How much space does your business really need? Do you need a single office? A storefront? Conference rooms? Until recently, accessing office space, especially larger meeting areas could be pricey – and then you needed to equip it with desks, computers, copy machines, and the like. Because of recent changes to work arrangements, though, your business should carefully evaluate your office space use, cut back where possible, and consider opting for coworking space instead. Giving employees the option to work remotely can also help reduce office space costs.
You could also take the help of professional office centres to relocate to a new office space, or search out a virtual office for yourself or even rent a conference room if you need one. These strategic decisions could help you cut costs, if you are looking for a NYC office space or in some other metropolitan city, where the rental costs generally tend to run high.
While cutting back on unnecessary office space can save on expenses, it’s crucial not to compromise on essential investments that contribute to employee well-being. For instance, if employees are working onsite, maintaining a clean and healthy environment is paramount. Hiring providers who offer reputable commercial cleaning services in Downers Grove, IL or its equivalent in your location can ensure regular sanitation, which helps prevent illnesses and promotes productivity.
Furthermore, providing employees with the necessary tools and amenities in the office – such as HVAC systems, laptops/desktops, and Wi-Fi – is fundamental to supporting their work efficiency and comfort.
Workspace Fixtures
Investing in workspace fixtures represents a substantial allocation of business funds, whether for an IT company outfitting cutting-edge furniture pieces or a retail outlet enhancing its visual appeal with unique store fixture equipment. These expenditures are considerable, reflecting a commitment to creating productive environments or attractive retail spaces.
These investments not only enhance functionality and aesthetics but also contribute to employee satisfaction, productivity, and customer engagement. Despite the initial financial outlay, they prove to be strategic and promise long-term benefits through improved operational efficiency. Thus, while costly, the returns justify the initial expense, making it a prudent decision for forward-thinking enterprises.
Conclusion
You can get a clearer sense of your business’s overhead costs by reviewing monthly budgets and seeing what the largest recurring expenses are. Overhead costs are persistent and consistent, but with careful budgeting, you can keep them to a minimum until your business is more prosperous.
